Project Acceptance Form – Next Step Ministries

NEXT STEP PROJECT ACCEPTANCE FORM

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Select Your Community*

Organization Name*

This Partnering Organization, Entity, or Individual's Name shall hereinafter be referred to as "The Organization".

Point Person*

Point Person Email*

all communication and invoices will be sent here

Project Name*

Agreed Upon Scope of Work:*

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Project Funding Method*

100partner

bulkpartner

nsmreimbursed

nsmfunded

Project to be Directly Funded 100% by Partner*

Project to be Bulk Funded by Partnership with contingency spending provided by Next Step Ministries*

Next Step Ministries will make all purchases, and send invoices for reimbursement according to the reimbursement schedule*

Next Step Ministries will make all purchases*

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Materials Delivery Method*

nsm

partner

Delivery Method - Next Step*

Delivery Method - Partnering Organization*

If materials aren't on site by the commencement of project it can delay the start date.

Agreed Delivery Details

Project Cost Estimates

The following costs are for estimation only and are not to be used as definitive limits of this projects actual costs. Actual Project costs may vary higher or lower than the estimated amounts.

Estimated project cost on low end*

Estimated project cost on high end*

Estimated Project cost is 0.

For projects where Next Step will be reimbursed for material purchases over $500, we ask for a $100 refundable deposit. This helps establish the payment method and allows one more opportunity for us to make sure we are on the same page about the project. The deposit will be credited toward material purchased.

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Deposit Due*

YES

A $100 project deposit is due on this project*

This project has been marked with a $100 deposit due on this date. This deposit must be paid by the deposit due date for the project to move forward as detailed.

Predicted Project Schedule

Scheduled work hours to be between: M-TH, 8:30a-3:30p

Predicted Project Schedule

Scheduled work hours to be between: M-W, 8:30a-3:30p

This project is planned to start during the summer of:*

Estimated Project Duration*

Agreements

I/We, agree to uphold the following expectations while working alongside Next Step Ministries staff and volunteers:

● If applicable, I agree to sharing an overview of our organization with Next Step volunteers week to week on the morning of the first weekday with volunteers.

● Next Step promotes having conversations with students and leaders. However, we agree not to have conversations or be alone with a single student. It’s always best to have 2 or more students/leaders present for conversations.

● I understand that due to the nature of working with volunteers, the Predicted Project Schedule is only a prediction. The project may have a longer or shorter time frame.

● I hereby give permission to Next Step Ministries staff, contractors or volunteers, to access and enter the property listed above, for any sole purposes related to the agreed upon scope of work.

● Next Step Ministries and the partner retain the right to not take on the project and scope listed in this agreement. If the decision is made not to take on the project, Next Step or the partner shall make every effort to clearly communicate in a timely manner any change of plans. If either Next Step or a partner decides to end the agreement, any funds due for reimbursement to Next Step at that time are to be reimbursed according to the reimbursement schedule below.

● Next Step will make every effort to finish each project in a reasonable amount of time and will provide you with estimated timetables for construction. However, unforeseen circumstances may delay a project. We will communicate with you regularly to give you updates on the project. Next Step assumes responsibility for all Next Step Ministries staff and volunteers while working on your property.

● As a partner, it is your responsibility to inform Next Step staff of any inherent dangers while on the property. We also ask you to work with our team to create a safe working environment.

● If a project deposit is due for this project, the partner understands that the project will not move forward if the deposit is not paid by the deposit due date.

Additional Information

- Please send Next Step Ministries a certificate of insurance naming Next Step as an additional insured.

- Any contractors we use will be required to carry his or her own liability insurance and have it forwarded to Next Step’s main office to keep on file.

REIMBURSEMENT SCHEDULE

- The first scheduled invoice for reimbursement will be delivered by the week of Jun 14 – 20, and will include any costs from the weeks leading up to this invoice.

- The second scheduled invoice for reimbursement will be delivered by the week of Jul 5 – 11, and will include any costs from the dates after the first invoice through this invoice.

- The third scheduled invoice for reimbursement will be delivered by the week following Jul 26 – Aug 1, and will include any costs from the dates after the second invoice through this timeframe.

- Payment is due within 7 days of the invoice date. A late fee of $25 will be applied to any balances not paid within this timeframe.

Owner or Authorized Representative Signature*

I acknowledge that the information I’ve provided is accurate to the best of my knowledge, and I agree to the above.

Print above Signature*

Date

Next Step Authorization*

Date

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Homeowner